|I just got the
Message "xxxxxx", sent at 06:10 EST on
05-Mar-99, could not be delivered to xxxxx at 06:10 EST on
05-Mar-99 because the recipient mailbox is full.
It seems that
many people these days receive more email than they can easily cope with. Here are a few
ideas to make life, and email in particular, easier and more fun. Limit your emails
* Only subscribe to email newsletters which truly interest you and give you real value
(oops, I'm doing myself out of subscribers here)
* Never reply to 'spam' (unsolicited email), especially if it tells you how to remove
yourself from their mailing list. This is often a trick used to verify your email address
and may result in more emails, not less.
* Make a clear distinction between emails that actually require your attention and those
that are merely interesting, fun or amusing.
* Make sure you feel confident when you process your email (sit up straight, smile, deep
breath). With each email message think "What is the worst that can happen if I ignore
this?" and "What is the easiest and quickest way to deal with this?"
* Many email packages can be set up to automatically move email from a specific source, or
for a specific subject, to another folder. On my PC all newsletters go to a folder called
'unread', which I will dip into when I feel like getting some new ideas. Please note
that I did not call this 'to read', because that suggests an obligation to read these,
which only adds to the stress. I may never read all or any of these, but they are there
when I want them.
* Keep the pleasantries to a minimum. Be friendly, polite and correct, but keep it brief.
* Keep the rest of the email brief, only say what you need to say.
* Put a time limit on your email processing. Give yourself 30 minutes to process all your
email - you will find yourself much more efficient and focussed. Any task that comes from
processing your email you can schedule as a separate task.
* Process each message only once.
* Keep your inbox empty. Once your inbox starts filling up, it becomes much more difficult
to keep up to date.